Event Planning
1 - Student Activities
When you would like to plan a CSC affiliated event, fill out the following form at lease one month prior to the event:
Funding
If you require funds from the CSC Student Senate, fill out the Student Senate Fund Request form one month prior to the event. If you are requesting funds related to travel, fill out the Senate Fund Request form ten weeks prior to when you need funds allocated:
Student Senate Fund Request Form
Fundraising
All fundraising and donations are subject to approval from The Chadron State Foundation. The Student Activities Coordinator will contact you directly if your fundraiser has been denied by the Foundation. If you would like to create a fundraiser for your student organization, please fill out the following form:
Concessions is a pre-approved fundraiser. Anyone is welcome to volunteer on behalf of their Student Organization to raise funds. Please note, cash is used as payment for concessions, so your student organization must have an off-campus bank account. Sign up on the Excel sheet below and then you must contact Rhonda Schleuning at rschleuning@ngskmc-eis.net for more information.
Concessions Signup for Fundraising
Contracts
If you need a contract for your event, the Event Proposal form must be submitted a minimum of one month prior to the event to fully execute the contract. According to NSCS Board Policy 6401, a contract is necessary whenever a legal relationship is established consisting of rights and duties that go beyond the sale transaction details. Common examples include but aren't limited to speakers or performers that are paid to perform their services for CSC. Click here for Board Policy 6401.
2 - Conferencing
Once your event has been approved by Student Activities or RLA (for RLA events), work with the Conferencing office to reserve rooms and/or order catering. For information on available rooms and their price or size, refer to Conferencing Room Information on the Conferencing page. Use of any CSC Facility must abide by the Facilities Use Handbook.
Prior to meeting with Conferencing, print and complete the following room reservation request:
Conferencing Room Reservation Request
To order catering, refer to the Catering Guide for academic year linked below:
Catering orders must be placed 14 days in advance. Late orders will be subject to a 10% late fee. At the first late order request, Conferencing will have a discussion with the individual or organization about the importance of their 2 week deadline. A second late order request will result in a verbal warning. If three or more Catering order requests are late, Conferencing will deny the order.
3 - Approval, Advertising & Purchases
When your event has been approved by Student Activities or RLA and the Conferencing Office, you may advertise your event using the following form:
Please note when creating a digital flyer, the Student Center TVs are horizontal and use 1920x1080 pixels or a 16x9 image ratio. Any use of CSC logos must abide by College Relations standards which can be found on the CSC Identity Standards Guide page. Keep in mind, RLA advertisements must include the date, location, time, and RLA logo.
Purchases
If you need to make purchases for your event, please contact the Student Activities Coordinator (or Kylie Kempf for RLA events) to plan. Approval and purchase of items may depend on vendor and NSCS spending regulations. Purchases cannot be made on certain items as outlined by NSCS Board Policies. Click here for Section 4 of NSCS Board Policy 3300.
Walmart Runs
The Student Activities Coordinator will make a Walmart run at 2pm every Thursday during the academic year. Please bring your items to the cashier checkout area at 2pm to make your purchases with student organization funds. For RLA, Kylie Kempf will make Walmart runs at 3:30pm every Tuesday during the academic year.
4 - Your Event
Please print and complete the Attendance Sheet and, if giving away prizes, the Prize Sheet. They will need to be submitted within one week of your event via the Event Evaluation form. These documents can be found below:
Please arrive early to your event to ensure all is in order and ready to proceed. When your event is complete, clean the space and leave it as you have found it.
5 - Evaluate
Fill out the Event Evaluation form below where you can submit attendance and prize sheets (if applicable). This form is due within one week of your event.
Happy event planning! If you have any questions, reach out the the Student Activities Coordinator, Elise Gamble, at egamble@ngskmc-eis.net or 308-432-6057. For RLA questions, reach out to Kylie Kempf at kkempf@ngskmc-eis.net or 308-432-7015.